Terms of Use

1. The Services

Handinly helps individuals and teams request, collect, organize, and review documents, manage recurring checklists and deadlines, and send reminders. Clients and other recipients can submit documents through shared access links. The Services are provided for organizational and productivity purposes only and do not constitute professional advice of any kind, including accounting, legal, tax, or compliance advice.

You are responsible for ensuring that your use of the Services complies with applicable laws and professional requirements relevant to your activities.

2. Accounts and Access

To use certain features of the Services, you must create an account. You agree to provide accurate and complete information and to keep your account information up to date. You must be at least 18 years old. If you use Handinly on behalf of an organization, you confirm that you are authorized to act for it.

You are responsible for maintaining the confidentiality of your login credentials and for activity you authorize under your account. Notify us promptly if you suspect unauthorized access. Shared request links grant the permissions set by their creator; keep them confidential and share them only with intended recipients. Organization owners and authorized members manage access to their workspaces.

3. User Content and Documents

You and any relevant rights holders retain ownership of the files, documents, and other content you upload to the Services ("User Content"). Uploading content does not transfer its ownership to us.

By uploading User Content, you grant us a limited, non-exclusive right to store, process, and display such content solely for the purpose of providing the Services according to your instructions and as described in our Privacy Policy.

You confirm that you have the rights and lawful basis needed to upload and share User Content, add contacts, and instruct us to process personal data. Where you act as a data controller, you are responsible for the required notices and permissions. Any data processing agreement required by applicable law must be in place for that use; contact info@handinly.com to arrange it.

We do not claim ownership of User Content or sell it. Keep independent copies of documents you need for legal, accounting, or business records. Handinly does not determine your statutory retention duties.

4. Emails and Communications

The Services may send emails, reminders, and notifications related to your account and activity.

You may also instruct the Services to send emails on your behalf (for example, sharing documents with team members, clients, or service providers). You remain responsible for the content and recipients of such messages. Only send requests and reminders to people you are authorized to contact, with any consent required by law. Do not use the Services for unsolicited marketing or spam. Email delivery and recipient action are not guaranteed; you remain responsible for monitoring important deadlines.

5. Acceptable Use

You agree not to:

• Use the Services for any unlawful purpose or infringe others' rights
• Send spam, impersonate another person, or share content without authority
• Attempt to access other users' accounts or data
• Interfere with or disrupt the security or operation of the Services
• Upload malicious code or excessively large files intended to abuse the system

We reserve the right to suspend or terminate accounts that violate these Terms.

6. Availability and Modifications

Features and limits depend on the plan available to your organization. Handinly currently offers a Free plan; paid upgrades cannot currently be purchased through the app. Any future paid offering will disclose its price and payment terms before you agree to a purchase.

We may change features and limits or suspend parts of the Services for maintenance, security, or operational reasons. Where reasonably practicable, we will give advance notice of a material reduction or discontinuation and an opportunity to retrieve your content. We do not guarantee uninterrupted availability.

7. Termination

You may stop using the Services at any time and request account closure by emailing info@handinly.com. Moving content to Trash or archiving it is not permanent erasure. See our Privacy Policy for information about deletion requests and retention.

We may suspend or terminate your access if you violate these Terms or misuse the Services, or where required by law or necessary to address a security risk. Where appropriate and legally permitted, we will explain the reason and provide an opportunity to resolve the issue. Upon termination, access to your account and User Content may be removed. Retention and deletion are described in our Privacy Policy.

8. Disclaimer

The Services are provided on an "as is" and "as available" basis. To the fullest extent permitted by law, we disclaim all warranties, express or implied, including fitness for a particular purpose.

We do not guarantee that the Services will meet your specific workflow, operational, or compliance requirements.

9. Limitation of Liability

To the maximum extent permitted by law, we shall not be liable for any indirect, incidental, consequential, or special damages, including loss of data or business interruption, arising from your use of the Services.

Our total liability for any claim related to the Services shall not exceed the amount you paid to us in the twelve (12) months preceding the claim, to the extent such a limitation is permitted by law.

Nothing in these Terms excludes or limits liability for fraud, willful misconduct, gross negligence, or any liability that cannot lawfully be excluded or limited. These Terms do not restrict mandatory consumer rights or rights under applicable data protection law.

10. Governing Law

These Terms are governed by the laws of the Republic of Latvia, without regard to conflict of law principles. If you are a consumer, this choice does not deprive you of mandatory protections under the law that would otherwise apply in your country of residence or of any right to bring proceedings in a competent court under applicable law. Contact info@handinly.com first if you wish to raise a dispute.

11. Changes to These Terms

We may update these Terms as the Services or legal requirements change. We will update the date above and give reasonable advance notice of material changes where practicable, unless an immediate change is needed for legal or security reasons. The notice will state when the change takes effect. If you do not agree, you may stop using the Services and request account closure before that date. Continued use after the effective date constitutes acceptance only to the extent permitted by applicable law; where required, we will ask for your express agreement.

12. Contact

If you have questions about these Terms, contact us at:

Email: info@handinly.com